Conditions of ParticipationGeneral information on participant registration for the DOC 2022, June 23 - 25, 2022.
Scope of application
The following general terms and conditions structure the contractual relationship between participants in the events offered (e.g. seminars, courses, etc.) and the organizer, which comes into effect via the organizer's online registration forms.
1. registration and confirmation of registration
Registration shall take place exclusively via the online registration tool made available on the website of the organizer for the aforementioned event.
A binding registration must be made separately for each participant.
Please note that we have modernized our registration system for you. When registering for the first time, you create a personal login for the attendee management portal (which will also remain valid for future events).
In the first step the participant has to create an account, where he/she configures his/her own password. Subsequently, the link received by e-mail must be confirmed in order to activate the customer account.
If you are already registered in the Participant Management Portal
(by participating in DOC 2021), please use these login data for your booking.
If you no longer have the data from DOC2021, please use the "Forgotten password" function.
Now you can book the different options in the online registration. After completing the booking process, the registration is binding for the participant. After submitting the online registration, the participant has the option of printing out a registration protocol of the booking process. In addition, after receipt of his online booking, the participant will receive a confirmation of receipt by e-mail at short notice, which will be generated electronically.
Please take into account that the address provided with your registration will be used for sending all relevant participant documents (reservation confirmation/invoice, sending of participant documents, etc.). A correct registration requires the complete indication of address, telephone number as well as your e-mail address.
Invoicing will continue to be done in writing by mail.
If you have not received an invoice within 3 weeks after registration, please contact the organizer directly by phone or e-mail.
Congress Department DOC 2022
Neuwieder Str. 9
FAX: 0911 39316 – 58
By logging in/registering, the participant confirms that he/she is the user of the system. Furthermore, the participant is obligated to sufficiently protect his/her access from unauthorized access by third parties. A passing on of his account data is strictly forbidden!
2. participation fees and payment
The participation fees can be found in the section "Participation fees" (under point registration). If statutory VAT is applicable to the service, the amounts are shown including VAT.
In order to take advantage of the early bird rates, we must receive your registration with all the necessary details (including payment details!) by 02.05.2022 at the latest.
Please note that the non-discounted, higher fees are valid from 03.05.2022!
The fees have to be paid directly at the registration via SEPA procedure (only possible for bank transactions within Germany) or credit card (Master Card, Visa). The invoice will be issued as described above within 3 weeks after registration.
For the collection of the fees, you grant the organizer a framework mandate for this congress.
The participation fees include exclusively the attendance of the corresponding sessions, courses, etc., of DOC 2022 in NCC East of Nürnberg Messe.
3. cancellation and rebooking by the participant.
In case of cancellation by April 15, 2022, a flat processing fee of € 20,- is due.
After this date, bookings for seminars, courses, wetlabs as well as the social program cannot be cancelled due to limited numbers of participants, i.e. the full amount will be due. Permanent and day passes can be cancelled until June 6th 2022 with a fee of € 20,-. From June 7th 2022 onwards, the full amount must also be paid for these.
In case of cancellation, the original participant pass must be returned to MCN by 13 June 2022.
Cancellations must always be made in writing.
Rebooking requests must be made in writing and require confirmation by MCN. We ask that rebooking requests be sent to us by email. If known, please inform us of your individual participant number. Rebookings are free of charge until 02.05.2022. After that date, the above cancellation conditions apply.
Please check your registration for possible overlaps of courses, seminars, etc. before finalizing your booking. Please note that certification is not possible for overlapping program points or only one program point can be certified. The registered participant is responsible for the selection of courses.
5. participant badges
Participants will receive a corresponding participant badge for the attendance event by mail approximately 2 weeks before the congress. Please note that your registration and payment must be received at least 2 weeks before the start of the event. If you register later than this, it will not be possible to send you a pass, i.e. the participant pass will be available for you at the conference counter on site.
A permanent pass / day pass (corresponding to the day) for the attendance event includes the digital ticket (see below).
Digital participants can log in to the online platform with their e-mail address and the personal password they generated themselves when registering for DOC 2022 directly after booking (from about one week before the event) in order to attend the event.
The installation of software or similar is not necessary to visit the platform.
6. target groups of participants
The conference contents mainly address physicians from the specialties as well as the associated medical assistant personnel (OAP, nursing, MFA, MTA, etc.) and employees from the administrative and management area. Speakers and chairpersons from all specified thematic contents (such as lawyers, administrative managers, etc.) also count as participants - the same applies to the personnel working at the exhibition stands.
The participant badges are accordingly provided with the academic titles - as far as indicated. In order to enable assignment (in accordance with the German Drug Advertising Act), the participant badges are color-coded as follows:
Medical participants red
Administrative, legal, management, non-specialist blue
OAP staff, students green
Exhibitors, industry white
In general, the exhibiting companies - as far as applicable - are required to implement the law on advertising in the field of medicine (Heilmittelwerbegesetz HWG) on their own responsibility.
7. realization of the event; changes
The liability of the organizer is generally and for whatever legal reason limited to gross negligence and intent, unless a more extensive liability is provided by law.
The organizer owes the participant, subject to the following provisions, the implementation of the booked event in the previously announced time frame.
The event will be prepared and carried out by qualified persons. The organizer does not assume any liability for the topicality, correctness and completeness of the conference documents and/or the content of the event. Furthermore, the organizer does not guarantee the occurrence of a certain success due to the participation in the event.
Postponement or cancellation of program items
The organizer reserves the right to reschedule events or parts thereof (seminars, courses, symposia, wetlabs, etc.) or to change individual program points. This does not entitle the participant to withdraw from the event. Claims for damages are excluded.
The current program of events is available online on the website www.doc-nuernberg.de.
In the event of an important reason or restrictions due to epidemics etc., in particular if the speaker is unable to attend or if the number of participants is too low, the organizer may cancel the event and extraordinarily terminate the contract. In this case, the mutual performance obligations of the parties shall cease and the participant shall be refunded any fee already paid. Claims for compensation of travel and/or accommodation costs as well as loss of work are excluded, unless these costs have been incurred due to intentional or grossly negligent behavior of the organizer.
Registered participants will be informed immediately of any significant changes in the course of the event as well as of any cancellation of the event.
The current status of the speakers can be taken from the online publication. This applies until one week before the start of the event. For technical reasons, participants can only be informed of any changes to the speakers that occur after this time to a limited extent or, if necessary, on site.
Furthermore, the organizer is not liable for the presence of announced speakers. In case of cancellation, the participant has no claim for damages of any kind. The organizer will make every effort to find an adequate replacement.
Course quotas and space allocation
Limited numbers of participants result from the respective available room capacities of the assigned halls/rooms and hygiene requirements that must be taken into account.
Despite the greatest planning efforts, full occupancy of the individual event sections, which can be attended with permanent or day passes, cannot be ruled out. A legal claim to participation or a claim for reduction of participation fees as well as further assertion of claims is excluded.
Even in the case of seminars, courses, symposia, wetlabs, etc. that can be booked separately, it cannot be ruled out that there will be a further reduction in hall capacity due to the pandemic. In this case, the organizer will cancel any participant reservations already made and will refund the participation fee paid. Note on punctual attendance or start and end times
Furthermore, we would like to point out the punctual start especially of the wetlabs. If the participant is not in the relevant course room within 10 minutes of the start of the course, his or her entitlement to participate in the course will be forfeited. A legal claim to participation or a subsequent admission to the corresponding room or to a reduction or refund of participation fees as well as further assertion of claims is excluded, since punctual attendance is a prerequisite for the regulated course sequence (preparation or introduction, etc.) and mediation of the planned course contents with the respective practical exercises.
Exclusion of liability for printed matter
In addition, the claim for damages for incorrect, non-existent or incomplete publications in the printed materials or on the homepage of the congress is excluded.
All rights are reserved by the organizer. The rights of third parties shall be preserved. The organizer is not liable for incorrect or non-existent reproductions and representations. The liability for contents of advertisements and reproduction of original third-party texts lies exclusively with the respective advertisers or authors. The claim for damages is excluded. Place of performance and jurisdiction for both parties is Nuremberg.
8. safety and infection control measures (e.g. SARS-COVID 19)
The organizer shall implement the prescribed infection protection measures as well as the safety requirements of the respective venue in cooperation with the operator/landlord in the premises used by the congress. This may result in changes, limitations or cancellation of individual program items, even at short notice. The instructions of the organizer's staff and the operator/landlord must be followed in all cases.
In individual cases, the organizer is entitled to order measures such as wearing an FFP2 mask, limiting distances, reducing the number of visitors to exhibition stands and in the halls, keeping lists of names, addresses, etc.
If, at the time of the congress, you are showing cold symptoms or acute, non-specific general symptoms as well as respiratory symptoms, or have had direct contact with an infected person within the last 14 days, the organizer reserves the right to refuse you admission to the event.
Exhibitors/persons who do not comply with the infection protection regulations will be consistently expelled from the event!
Despite the implementation of the above measures, infection with COVID-19 cannot be ruled out. The participant attends the event at his own risk. The organizer is not liable in case of infection.
We would like to point out that the Bavarian Infection Protection Measures Ordinance (Bayerische Infektionsschutzmaßnahmenverordnung) may change at any time up to the start and during the event and that implementation of these measures is mandatory for all participants.
9. data protection
By registering, the participant agrees that his/her personal data will be collected and stored in the congress database. This data will be used by the organizer to ensure the services requested by the participant.
By order of public authorities, personal data may also be disclosed to them without the participant's consent.
By registering, the registered participant consents to the organizer using his/her personal data to transmit his/her certification points to the BLÄK via the Electronic Information Distributor (EIV).
Please note that for the digital part, tracking of the attended sessions is necessary for the documentation of the participation and the subsequent certification. For the face-to-face congress, attendees will be required to scan in outside the session room. Certification on overlapping program sessions is not possible.
For inquiries, please contact firstname.lastname@example.org
Participants and exhibitors etc. entering the event area will be registered (surname, first name, place of residence, telephone number or e-mail address, period of stay) to enable contact tracing in the event of a subsequently identified COVID-19 case among participants, exhibitors etc.. Transmission of this information will be solely for the purpose of providing information upon request to the appropriate health authorities. The documentation will be stored in such a way that third parties cannot view it and the data will be protected from unauthorized or unlawful processing and from accidental loss or damage.
10. applicable law
The contract and all claims resulting from its execution shall be governed by the laws of the Federal Republic of Germany.
11. Force Majeure
"Force Majeure" means the occurrence of any event or circumstance as a result of which it becomes impossible or unreasonably difficult for a Party to perform one or more of its obligations under the Contract if and to the extent that such Party proves:
(a) that such impediment is beyond its reasonable control; and
(b) that it was not reasonably foreseeable at the time of entering into the Contract; and
(c) that the effects of the impediment could not reasonably have been avoided or overcome by the affected party. "Force majeure" is
inter alia, in the event of natural disasters, war, (partial) business disruption, lockouts, strikes, epidemics or pandemics.
If the organizer justifiably invokes force majeure, the organizer shall be released from its obligation to fulfill its contractual obligations as well as from any liability for damages or other claims for breach of contract as of the occurrence of the impediment. The Organizer shall inform its contractual partners of the force majeure as soon as it becomes aware of it.
The organizer shall be liable without limitation only for intent and gross negligence on the part of its legal representatives and vicarious agents.
In the event of slight negligence, the organizer shall only be liable for the breach of obligations, compliance with which is essential for the achievement of the purpose of the contract (so-called cardinal obligation). A cardinal obligation exists in particular if its fulfillment makes the proper execution of the contract possible in the first place and the participant regularly relies and may rely on the fulfillment of this obligation. In the event of a slightly negligent breach of a cardinal obligation, the liability of the organizer shall be limited to the foreseeable damage typical for the contract.
The above provision shall also apply in favor of employees and vicarious agents of the organizer.
The organizer is not responsible for the contents of abstracts prepared by third parties. There shall be no claims for damages against the organizer for incorrect and incomplete publications prepared by third parties.
Furthermore, there is no claim for damages for faulty and incomplete publications on the homepage.
If the event cannot be held due to epidemics / pandemics or infection control measures, the organizer is not liable for consequential damages such as travel expenses. Claims for damages cannot be asserted.
13. gender note
For reasons of better readability alone, the simultaneous use of masculine, feminine and other forms of language has been dispensed with. All personal designations apply to all gender forms. This does not imply any discrimination against the other genders, but is to be understood as gender-neutral.
14. severability clause
Should one of the provisions of these General Terms and Conditions be or become invalid, this shall not affect the validity of the remaining provisions. The invalid provision shall be replaced by a valid provision that comes as close as possible to the economic sense and purpose of the invalid provision. The same shall apply in the event of a gap in the contract.
15. consumer arbitration, information according to § 36 VSBG
The organizer is neither willing nor obliged to participate in dispute resolution proceedings before a consumer arbitration board.
16. Right of withdrawal for online registrations
In the event that the participant is a consumer as defined by § 13 BGB (German Civil Code), the following shall apply:
Right of withdrawal
You have the right to revoke this contract within 14 days without giving any reason. The revocation period is 14 days from the day of the conclusion of the contract. To exercise your right of revocation, you must notify us,
MCN Medizinische Congressorganisation Nürnberg GmbH
Neuwieder Straße 9
by means of a clear declaration (e.g. a letter sent by mail, fax or e-mail) about your decision to revoke this contract. To comply with the revocation period, it is sufficient that you send the notification of the exercise of the right of revocation before the expiry of the revocation period.
Consequences of the revocation
If you revoke this contract, the organizer shall refund to you all payments we have received from you, including delivery costs, without undue delay and no later than 14 days from the day on which we received the notification of your revocation of this contract. For this repayment, we will use the same means of payment that you used for the original transaction, unless expressly agreed otherwise with you; in no case will you be charged any fees because of this repayment. If you have requested that the services begin during the revocation period, you shall pay us a reasonable amount corresponding to the proportion of the services already provided up to the point in time at which you notify us of the exercise of the right of revocation with regard to this contract compared to the total scope of the services provided for in the contract.
End of the cancellation policy
Exercise of the right of withdrawal:
Verbal agreements must be in writing to be valid