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General Terms and Conditions

General Terms § 1-10

Consumer arbitration § 11

Cancellation Policy § 12

§ 1 Scope of application

In addition to the provisions of the respective event, the following General Terms and Conditions regulate the contractual relationship between the participants and MCN Medizinische Congressorganisation Nürnberg GmbH (hereinafter referred to as "organizer"), which is established by the online registration forms of the organizer.

§ 2 Registration and confirmation of registration

Registration is performed through online registration forms provided on the website of the organizer for the respective event. At the end of the booking, the participant has the option of printing out a registration protocol of the booking process.

The registration is binding on the participant. After sending the online registration, the participant will receive a confirmation of receipt by e-mail at short notice. This confirmation is generated electronically and does not constitute a binding contract. A binding reservation confirmation is made by sending the reservation confirmation/invoice in writing by regular mail. The contract between the participant and the organizer is concluded upon receipt of this binding confirmation.

If you have not received a reservation confirmation within 3 weeks after registration, please contact us directly by phone, fax or e-mail.

If the registration for the desired event or individual program items cannot be considered due to lack of available places, also with regard to hygienic protection measures, the organizer will inform the participant and, if applicable, indicate alternative events.

§ 3 Fees

The fees can be found on the registration form. The amounts stated are inclusive of any statutory value added tax that may be applicable.

The fees are to be paid to the organizer within 2 weeks after receipt of the invoice and independently of the receipt of the invoice, at the latest 3 days before the start of the event.

§ 4 Performance of the event; changes

Subject to the following provisions, the organizer owes the participant the performance of the booked event within the previously announced time, location and personnel framework.

The events will be prepared and carried out by qualified persons. The organizer does not assume any liability for the topicality, correctness and completeness of the conference documents and/or the event content. Furthermore, the organizer does not assume any guarantee for the occurrence of a particular result due to the participation in the events.

The organizer reserves the right to relocate events or parts thereof (workshops, seminars, courses, etc.) in terms of time and/or space, to appoint other speakers in place of those announced or to change the program of the event.

In the event of good cause or restrictions due to epidemics etc., in particular if the speaker is absent or the number of participants is too low, the organizer may cancel the event and give extraordinary notice of termination of the contract. In this case, the mutual service obligations of the parties shall cease to apply and the participant shall receive a refund of any remuneration already paid. Claims for reimbursement of travel and/or accommodation costs as well as loss of working hours are excluded, unless these costs have been incurred as a result of deliberate or grossly negligent behavior on the part of the organizer.

Registered participants will be informed immediately by the organizer about changes in the time or place of the event and about essential changes in the course of the event as well as about the cancellation of the event.

The current status of the speakers can be found on the website of the organizer. This is valid until one week before the start of the event. For technical reasons, the participant can only be informed on site of any changes in the lecturers that occur after this date.

The number of participants in individual programs of the event is limited by the respective room capacities of the available rooms. With the exception of program components (seminars, workshops, courses, etc.) which must be booked separately, it cannot be ruled out that individual program components, which can be attended with permanent or daily passes, may not be able to be attended due to full occupancy despite the greatest possible planning efforts. In this respect a legal claim to participation is excluded. The participant is also not entitled to a reduction of the participation fees.

§ 5 Safety and hygiene protection measures
(e.g. SARS-COVID 19)

MCN GmbH implements the prescribed hygienic protection measures as well as the security requirements of the respective venue in cooperation with the operator/owner in the premises used by the congress. This can lead to changes, limitations or cancellation of individual program items, even at short notice. The instructions of MCN GmbH personnel as well as the operator/owner of the building must be followed in all cases.

In individual cases MCN is entitled to order measures such as wearing a mask (e.g. mouth and nose protection), enforcing social distancing, reducing the number of visitors at exhibition booths and in the lecture halls, keeping lists with names, addresses etc.

Please observe the current regulations on wearing a mask (mouth and nose protection). Should the wearing of a mask be obligatory at the time of the event, we kindly ask you to have it available and wear it throughout the building.

Exhibitors/persons who do not comply with the hygienic protection regulations will be expelled from the event building!

Despite the implementation of the above mentioned measures, such as an infection with COVID-19 cannot be excluded. The participant visits the event at his or her own risk. The organizer is not liable in the event of an infection.

§ 6 Liability

The organizer is liable without limitation only for intent and gross negligence of its legal representatives and vicarious agents.

In the case of minor negligence, the organizer is only liable for the violation of obligations whose observance is essential for the achievement of the purpose of the contract (so-called cardinal obligation). A cardinal obligation exists in particular if its fulfillment is essential for the proper execution of the contract and the participant regularly trusts and may trust in compliance with this obligation. In the event of a minor negligent breach of a cardinal obligation, the liability of the organizer is limited to foreseeable damage typical for the contract.

The above provision also applies in favor of the organizer’s employees and vicarious agents.

The organizer shall have unlimited liability for claims under the Product Liability Act and for injury to life, body or health.

The organizer is not responsible for the contents of abstracts prepared by third parties. Claims for damages against the organizer for incorrect and incomplete publications created by third parties do not exist.

Furthermore, no claim for damages for incorrect and incomplete publications on the homepage can be made.

If the event is not feasible due to epidemics/pandemics or hygiene protection measures, the organizer is not liable for consequential damages such as travel expenses. Claims for damages cannot be asserted.

§ 7 Data protection


The personal data provided by the participant during registration will be used by the organizer exclusively for the purpose of executing the contract. The data will be automatically encrypted (SSL, 128 bit) during transmission to the organizer. At the request of public authorities, personal data may also be passed on to them without the participant's consent.

The participants and exhibitors etc. who enter the event area will be registered (name, first name, place of residence, telephone number or e-mail address, period of stay) in order to enable contact person identification in the event of a subsequently identified COVID-19 case among participants, exhibitors etc. This information will be transmitted solely for the purpose of providing information on request to the competent health authorities. The documentation will be stored in such a way that third parties cannot access it and the data will be protected from unauthorized or unlawful processing and from accidental loss or unintentional damage. The data must be retained for one month for this purpose and will then be destroyed in accordance with data protection regulations.

Abstract submission:

By submitting his/her abstract, the submitter surrenders free of charge all rights of further use of any kind to the organizer. Notwithstanding this, he or she retains the possibility of further exploitation according to his/her own needs.

We ask for your understanding that the abstract will be published in the submitted form and no corrections can be made. If necessary, the organizer reserves the right to change faulty abstracts without consultation.

The responsibility for clarifying possible copyrights of third parties regarding the contents of the abstract lies with the authors. Thus the authors guarantee that there are no third party rights on all figures, tables etc. which would oppose publication.

Furthermore, the abstract submitter has the agreement of all named persons to submit or publish personal data (such as name, clinic, address, email address).

§ 8 Applicable law; place of jurisdiction

This contract and all claims resulting from its execution are subject to the law of the Federal Republic of Germany.

If the participant is a businessperson, the place of jurisdiction shall be the registered office of the organizer. In this case, however, the organizer is also entitled to make claims against the participant at his or her general place of jurisdiction.

§ 9 Force majeure

"Force majeure" means the occurrence of an event or circumstance which makes it impossible or unreasonably onerous for either party to perform one or more of its obligations under the contract, if and to the extent demonstrated by that party (a) that such impediment is beyond its reasonable control; and (b) that it could not reasonably have been foreseen at the time of the conclusion of the contract; and (c) that the effects of the impediment could not reasonably have been avoided or overcome by the affected party. "Force majeure" shall include, but is not limited to, natural disasters, war, (partial) destruction of business operations, lock-outs, strikes, epidemics or pandemics.

If MCN justifiably invokes force majeure, MCN is released from its obligation to fulfill its contractual obligations as well as from any liability for damages or other claims for breach of contract from the time of the occurrence of the obstacle. MCN will inform its contractual partners about the force majeure as soon as it becomes aware of it.

§ 10 Severability clause

Should one of the provisions of these general terms and conditions be or become invalid, the validity of the remaining provisions shall not be affected. The invalid provision shall be replaced by a valid provision which comes closest to the economic purpose of the invalid provision. The same applies in the event of a contractual loophole.

§ 11 Consumer arbitration, information pursuant to § 36 Consumer Dispute Settlement Act (VSBG)

MCN Medizinische Congressorganisation Nürnberg GmbH is neither willing nor obliged to participate in dispute settlement proceedings before a consumer arbitration board.

§ 12 Cancellation policy for online registrations

Right of withdrawal for consumers

In the event that the participant is a consumer within the meaning of § 13 Civil Code of the Federal Republic of Germany, the following applies:

Right of withdrawal
You have the right to cancel this contract within 14 days without giving reasons. The revocation period is 14 days from the date of conclusion of the contract. In order to exercise your right of revocation, you must inform
MCN Medizinische Congressorganisation Nürnberg GmbH
Neuwieder Straße 9
90411 Nuremberg

+49 (0)911/39316-0
+49 (0)911/39316-72
us by means of a clear statement (e.g. a letter sent by regular mail, fax or e-mail) of your decision to withdraw from this contract.

In order to comply with the revocation period, it is sufficient that you send the notification of the exercise of the right of revocation before the end of the revocation period.

Consequences of revocation
If you revoke this contract, we must reimburse you for all payments we have received from you, including delivery costs, immediately and at the latest within 14 days of the day on which we receive notification of your revocation of this contract. We will use the same means of payment for this refund as you used for the original transaction, unless otherwise expressly agreed with you; in no event will we charge you any fees in respect of this refund. If you have requested that the services should commence during the cancellation period, you shall pay us a reasonable amount corresponding to the proportion of the services already provided at the time you notify us of the exercise of the right of cancellation in respect of this agreement compared to the total amount of services provided under the agreement.

End of information on the right of withdrawal

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